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HR Assistant

Position Summary:  
The HR assistant will work directly with our office staff and Human Resources to ensure all administrative/HR tasks are efficiently and effectively implemented.  Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.

Position Requirements: 
  • Bachelor’s Degree required. 
  • Previous HR experience preferred but not required.
  • Knowledge/Skills/Abilities:
  • Extensive knowledge of Microsoft Suite and other administrative programs.
  • Excellent verbal and written communication skills.
  • Outstanding organizational ability with great attention to detail.
  • Excellent customer service skills.
  • Ability to work in a fast-paced environment.
  • Self-starter who works well independently.
  • Trustworthy with attention to confidentiality.
  • Ability to prioritize given tasks and work efficiently towards completing them.
  • Familiar with common office equipment (printers, copier, fax, etc.).
  • Professional demeanor.

Job Responsibilities:
HR Support:
  • Assists with the hiring process including posting jobs, phone screening, scheduling interviews and participating as needed in the interview process.
  • Manages quarterly PA evaluation process.
  • Assists with password resets and address changes within the HR/payroll system.
  • Creates new employee files on shared drive and move termed employees to the appropriate folder.
  • Maintains employee personnel files to ensure legal compliance. 
  • Manages behavioral assessments – sends as requested and provides results to hiring manager/leaders.
  • Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
  • Manages the badge/fob access system for the corporate office.
  • Assists executive team with projects and requests as needed.
  • Manages the student/observer process.
  • Assists with obtaining temporary staffing personnel as needed.
  • Conducts exit interviews for voluntary resignations of scribe and administrative staff.

Office Support:
  • Covers reception desk during business hours – greeting customers and answering phones in a professional manner.
  • Assists with scheduling meetings and other office related events.
  • Manages mail and fax; prepares outgoing mail and packages as necessary.
  • Monitors and maintains office equipment.
  • Monitors office supplies and orders and restocks as needed.
  • Ensures the office is always kept clean and organized.
  • Maintains postage machine.
  • Coordinates with the legal team in handling subpoenas and requests from law firms.
  • Communicates with building management relating to issues in the suite.
  • Other duties as assigned.